Some couples may wish to plan their whole wedding themselves but may just need a little helping hand for the actual day so you can enjoy your wedding day calm with the knowledge that your plans are in expert hands.
Bali Wedding Butler team can provide this service for you!
We called this service as “Wedding Day Coordination Services”
Honestly that does not really exist as we actually not only work on the wedding day only but work from 1-3 months before the wedding day it-self.
Wedding Day Coordinator is a necessity so that everyone, especially you, the couples, can relax and enjoy the most precious moments you have been working toward.
Although you have already booked wedding venue, vendors and deal with them directly to discussed what you want on the wedding day, it is still impossible to hire a wedding organizer / planner to work only on the wedding day in order to make sure everything shorted and the wedding run based on your contract with vendors.
This service available to secure your date 4 months in advance. Our service begins 4-6 weeks prior to your wedding date or starting from the day couple signing our contract. Our Wedding Coordinator will meet you around 3- 6 weeks prior to the big day to go over and fully understand your plans for your special day.
By choosing our Wedding Day Coordination services, we will manage all details of your wedding preparation, starting from reviewing all of your vendors, decor details, the number of guests, and other details you might need on your wedding day. Any last minute planning you need help with we can assist you with. We can give you vendor recommendations for anything you have not secured yet.
We provide check list in-hand and you will be ready to complete your final tasks. We put together your details, flight and hotel arrangement and prepare wedding timeline, ceremony logistics and more. We fully take over vendor communication latest 3 weeks before the wedding day and tie up all loose ends.
We prepare pre- rundown for ceremony and reception latest 3 weeks before the wedding day which include the arrival time of each vendor, contact person and their phone number in case we need it on the wedding day, setup time for each vendors, menu and beverages detail, order of the processional, music choices, seating arrangement and prepare for plan B.
We coordinate final walk through with the vendors at the wedding venue to finalise all arrangement mention on the pre- rundown approximately two week to one month prior to the wedding day. Then update the timelines and review them with the wedding couple to confirm the final rundown. As soon as the couple confirm, then we will share to everyone one who will work and in- charge on the wedding day. The sooner wedding couple have the timeline, the easier vendors can plan for the wedding day. There might also few things have missing or change or need to update closer to the date and we will adjust the rundown and keep it update to all vendors.
On the actual day our Wedding Team will be there from the very early start right to the last minute at the end. Our team will control with setting up, decorations, table plans, etc. We will co-ordinate with your suppliers throughout the whole day and will make sure everything will run so smoothly, you won’t have to worry about a thing apart from enjoying your wonderful day!!
We understand the importance of discretion and we can adjust our presence on the day as you wish
Fee’s for this service start at USD 1,150. The fee will charge depend on the locations, vendors you choose, season and total guests. Our Event manager and wedding crew are in- charge for a maximum of 12 hours with Handy Talk radio and two meals inclusive. Additional crew is at USD 100 per crew. Minimum number of crews is 4.
If you just need our assistances on the wedding day only and you are responsible for planning, making rundown, RSVP for your guests, etc. We’re only to execute your orders and information on the day and meet you 1 week prior the wedding day then fee’s for this service start at USD 750 with minimum number of crews is 3.
- Day coordinator crews are subject to extra costs at USD 75 per day per crew.
- Additional cost for venue survey with transfers is at USD 75 per day.
- Food tasting is subject to extra cost depending on the venue.